Real time locating system for wireless monitoring of temperature and location

Bispebjerg Hospital

Bispebjerg Hospital and Frederiksberg Hospital in the Capital Region of Denmark, considered as one united hospital, have decided to introduce a real time locating system (RTLS) in the hospitals. The Hospitals have a goal to use the RTLS for several purposes, but have chosen to focus the first implementation on locating temperature sensitive devices as well as temperature monitoring and alert setup. The motive for the first implementation is mainly to reduce losses due to destroyed goods as a consequence of malfunction in refrigerators and freezers. Next objectives for future use of RTLS may include tagging of items, which the staff spends significant time looking for on a daily basis. Other objectives for future needs include locating service staff.
The delivery of this tender will consist of a standard real time locating system (RTLS) and a number of temperature tags (including batteries) which are to be installed on a number of units such as refrigerators, freezers and in temperature controlled rooms. The delivery will include the installation, the documentation of the System, a site survey and the training of the hospital technicians. The delivery will consist of a pilot implementation followed by a full implementation to a defined number of buildings/units. The pilot will be used as a proof of concept in order to prove that the system and support services can live up to the specifications in this tender. The RTLS system is to be installed based on the Hospitals’ existing WiFi infrastructure.
The options included in this tender consist of additional equipment such as additional tags for the unit types used in the pilot and full implementation, tags for other unit-types (future needs) such as mobile food carts, medical devices and also tags for medical staff. The list of options will also include services such as extended maintenance services.

Deadline

Fristen for modtagelse af bud var på 2012-06-25. Indkøbet blev offentliggjort på 2012-05-23.

Leverandører

Følgende leverandører er nævnt i tildelingsbeslutninger eller andre indkøbsdokumenter:

Hvem? Hvad? Hvor?
Indkøbshistorik
Dato Dokument
2012-05-23 Udbudsbekendtgørelse
2012-10-05 Bekendtgørelse om indgåede kontrakter
Udbudsbekendtgørelse (2012-05-23)
Objekt
Omfanget af udbuddet
Titel: Måle- og kontroludstyr
Mængde eller omfang:
The delivery of this tender will consist of a standard real time locating system (RTLS) and about 500 temperature tags (including batteries) which are to be installed on a number of units such as refrigerators, freezers and in temperature controlled rooms. The delivery will include the installation, the documentation of the System, a site survey and the training of the hospital technicians. The options included in this tender consist of additional equipment such as additional tags for the unit types used in the pilot and full implementation, tags for other unit-types (future needs) such as mobile food carts, medical devices and also tags for medical staff. The list of options will also include services such as extended maintenance services.
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Bekendtgørelsens metadata
Originalsprog: engelsk 🗣️
Dokumenttype: Udbudsbekendtgørelse
Kontraktens art: Varer
Forordning: Den Europæiske Union, med deltagelse af GPA-lande
Fælles glossar for offentlige kontrakter (CPV)
Kode: Måle- og kontroludstyr 📦

Procedure
Procedureform: Begrænset udbud
Bud-type: Indsendelse gældende for alle delaftaler
Kriterier for tildeling
Det økonomisk mest fordelagtige bud

Ordregivende myndighed
Identitet
Land: Danmark 🇩🇰
Type af ordregivende myndighed: Regional eller lokal myndighed
Navn på ordregivende myndighed: Bispebjerg Hospital
Postadresse: Bispebjerg Bakke 23
Postnummer: 2400
Postby: Copenhagen NV
Kontakt
Internetadresse: http://www.bispebjerghospital.dk 🌏

Reference
Datoer
Afsendelsesdato: 2012-05-23 📅
Tilbudsfrist: 2012-06-25 📅
Offentliggørelsesdato: 2012-05-26 📅
Identifikatorer
Bekendtgørelsesnummer: 2012/S 100-166298
EUT-S-nummer: 100
Yderligere oplysninger
Re I.1) This is a joint public procedure implemented by Bispebjerg and Frederiksberg Hospitals, Bispebjerg Bakke 23 / Nordre Fasanvej 57, 2400 Copenhagen NV, DENMARK / 2000 Frederiksberg, DENMARK. Re II.3) The duration of the contract on 48 months starts from the acceptance date. Re III.2) Please note that the applicant can use the stated templates for submitting the information and documentation concerning clause III.2.1, III.2.2 and III.2.3. (Templates can be requested by e-mail to paula.philipson.hoiby@devoteam.com.). An applicant may rely on others’ financial and/or technical capacity, cf. the public procurement directive, articles 47 (2) and 48 (3), notwithstanding the legal character of the connection between the applicant and these other financial participants. In the application for pre-qualification, the applicant shall in this case substantiate that the applicant is entitled to dispose of the necessary resources, e.g. by submitting documentation for the obligations of others in this respect. An applicant may thus e.g. rely on others financial capacity. In such case, the applicant shall submit documentation from the other participants containing approval that the other participants will and shall make the financial resources in question available for the applicant. For submitting this information, the applicant can use template 8. (Templates can be requested by e-mail to paula.philipson.hoiby@devoteam.com.). In this case, the applicant shall furthermore submit the same type of information regarding the other participant’s financial capacity as the applicant is submitting regarding the applicant’s own financial capacity. Re IV 3.4) Each applicant may only submit one application. If the same legal entity is part of several applicants, e.g. if the legal entity submits its own application but at the same time is a part of a consortium which submits an application, the applicant shall ensure that the participation of the same legal entity does not imply the possibility of mutually influencing the content of the tenders of the different bidders. Subject to the principle of equality and negotiation prohibition the contracting entity reserves the right to use the Implementation Notice (act no. 712 of 15 June 2011) § 12, provided that any deficiencies regarding formal requirements in the request for pre-qualification submitted by the tenderer are covered by this provision. Submission the application for pre-qualification: The application for pre-qualification and tenders shall not be made by e-mail. The application for pre-qualification shall be submitted in 1 signed original in paper form and 2 copies in paper form as well as 1 electronic version on a USB stick or similar media. The application shall be delivered in a closed envelope labelled “Real time locating system for wireless monitoring of temperature and location”. I.1) Name, addresses and contact point(s): Bispebjerg and Frederiksberg Hospitals, Bispebjerg Bakke 23 / Nordre Fasanvej 57, 2400 Copenhagen NV, DANEMARK / 2000 Frederiksberg, DANEMARK. Internet address(es): general address of the contracting authority: http://www.bispebjerghospital.dk / https://www.frederiksberghospital.dk.
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Objekt
Omfanget af udbuddet
Kort beskrivelse:
Bispebjerg Hospital and Frederiksberg Hospital in the Capital Region of Denmark, considered as one united hospital, have decided to introduce a real time locating system (RTLS) in the hospitals. The Hospitals have a goal to use the RTLS for several purposes, but have chosen to focus the first implementation on locating temperature sensitive devices as well as temperature monitoring and alert setup. The motive for the first implementation is mainly to reduce losses due to destroyed goods as a consequence of malfunction in refrigerators and freezers. Next objectives for future use of RTLS may include tagging of items, which the staff spends significant time looking for on a daily basis. Other objectives for future needs include locating service staff.
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The delivery of this tender will consist of a standard real time locating system (RTLS) and a number of temperature tags (including batteries) which are to be installed on a number of units such as refrigerators, freezers and in temperature controlled rooms. The delivery will include the installation, the documentation of the System, a site survey and the training of the hospital technicians. The delivery will consist of a pilot implementation followed by a full implementation to a defined number of buildings/units. The pilot will be used as a proof of concept in order to prove that the system and support services can live up to the specifications in this tender. The RTLS system is to be installed based on the Hospitals’ existing WiFi infrastructure.
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The options included in this tender consist of additional equipment such as additional tags for the unit types used in the pilot and full implementation, tags for other unit-types (future needs) such as mobile food carts, medical devices and also tags for medical staff. The list of options will also include services such as extended maintenance services.
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Beskrivelse af mulighederne:
The options included in this tender consist of additional equipment such as additional tags for the unit types used in the pilot and full implementation, tags for other unit-types (future needs) such as mobile food carts, medical devices and also tags for medical staff. The list of options will also include services such as extended maintenance services.
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Antal mulige forlængelser: 2
Tidsramme for efterfølgende kontrakter: 12 måneder
Varighed: 48 måneder
Sted for udførelsen
Hovedsted eller sted for udførelsen:
Bispebjerg Hospital, 2400 Copenhagen NV, DENMARK.
Frederiksberg Hospital, 2000 Frederiksberg, DENMARK.

Juridiske, økonomiske, finansielle og tekniske oplysninger
Betingelser for deltagelse
Egnethed til at udøve det erhverv:
1) Information regarding the applicants’ name and corporate form, address, CVR no. (company registration no.) and name and email address of the contact person at the applicant. For submitting this information Template 1 can be used. (Templates can be requested by e-mail to paula.philipson.hoiby@devoteam.com);
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2) Solemn declaration concerning outstanding debts to the public sector in accordance with act no 336 of 13.5.1997 on the Restriction of Debtors' Options for Participating in Public Procurement Procedures and on the Amendment of Certain other Acts. For submitting this information Template 2 can be used. (Templates can be requested by e-mail to paula.philipson.hoiby@devoteam.com);
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3) Solemn declaration that the applicant is not a situation corresponding to the grounds for exclusion of section 45, subsections 1 and 2 of the public procurement directive. For submitting this information template 3 can be used. (Templates can be requested by e-mail to paula.philipson.hoiby@devoteam.com).
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If the request for pre-qualification is submitted by a consortium or another type of consolidation of companies, the information shall be stated for each individual company.
Økonomisk og finansiel stilling:
4) Copy of insurance policy or other documentation for relevant business and product liability insurance. For submitting this information template 4 can be used. (Templates can be requested by e-mail to paula.philipson.hoiby@devoteam.com.).
5) Annual report(s) (signed by an auditor) or auditor’s report containing the following key figures for the previous 3 accounting years:
i) Net turnover (the net turnover is defined as the sales value of products and services etc. relating to the company’s ordinary activities with a deduction of price reductions, VAT and other taxes which are directly connected to the sales price;
ii) The result before taxes;
iii) Assets, and
iv) Net capital. For submitting this information Template 5 can be used. (Templates can be requested by e-mail to paula.philipson.hoiby@devoteam.com.).
If the applicant has existed for less than 3 years, any available information on the closed accounting years shall be enclosed. If the applicant is a consortium or another type of consolidation of companies, information shall be submitted for each individual company.
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Mindstekrav til niveauet:
It is a requirement that the applicant have had a positive net capital for the previous 2 closed accounting years.
Teknisk og faglig kompetence:
6) Reference list stating the most important deliveries similar to this public procedure, cf. the contract notice, clause II.1.5 for 2009, 2010 and 2011, preferably with a description of the actual delivery, amount, contract term and the name of the receiver. The reference delivery must be described with a specification of the business purpose of the delivery, the different types of products (hardware and/or software) in the reference delivery, the number of each type of products included in the reference delivery, and the type of network the reference delivery was based on. The applicant may maximum state 5 references (also if the applicant is a consortium or another type of consolidation of companies). Any additional references shall not be taken into consideration. For submitting this information template 6 can be used. (Templates can be requested by e-mail to paula.philipson.hoiby@devoteam.com.).
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Mindstekrav til niveauet:
It is required that the applicant can demonstrate minimum 2 references regarding deliveries similar to the purchase covered by this public procurement, cf. the contract notice, clause II.1.5.
Kontraktens udførelse
Krav om deponering og sikkerhedsstillelse:
In case of prepayment, an on-demand guarantee shall be provided from a recognised guarantee or credit institution.
De vigtigste finansieringsbetingelser og betalingsordninger og/eller henvisning til de relevante bestemmelser, der regulerer dem:
Reference is made to the contract documents regarding the payments terms. Invoicing is made electronically in accordance with the consolidated act no. 798 of 28.6.2007 on public payments etc. with subsequent amendments.
Den juridiske form, som den sammenslutning af økonomiske aktører, der skal have kontrakten, skal have:
No specific legal form is required. All participants in a consortium or another type of consolidation of companies shall be directly, jointly, severally and unlimitedly liable for the tender and the fulfilment of the awarded contract, and shall appoint a joint authorised company among the jointly and severally liable participants. For submitting this information the consortium declaration in Template 7 can be filled out (templates can be requested by e-mail to paula.philipson.hoiby@devoteam.com.).
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Andre særlige vilkår: Danish law and buyer's legal venue shall apply to the contract.

Procedure
Påtænkt antal ansøgere: 5
Objektive kriterier for udvælgelse:
In case that more than 5 applicants satisfy the contracting entity’s requirements of qualification, the contracting entity shall select 5 applicants which are the most qualified applicants to fulfil the assignments in question. The selection shall be made based on an assessment of the most relevant references, cf. clause III.2.3, no 6, compared to the assignment of the public procedure, cf. clause II.1.5. In connection with the assessment of the qualifications to fulfilling the assignment, the contracting entity shall, primarily, emphasize the references concerning on deliveries matching the use of the reference customer’s existing Wifi network. Secondarily, emphasis shall be made on references within the healthcare domain.
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Sprog
Sprog: engelsk 🗣️
Andre sprog: The application for pre-qualification shall be made in English, however, the required documentation stated in clause III.2 (i.e. copy of insurance policy or other documentation for relevant business and product liability insurance and annual reports or auditor’s review) can be submitted in Danish.

Ordregivende myndighed
Identitet
Nationalt registreringsnummer: 78068213
Kontakt
Postadresse: Lautrupsgade 13
Postby: Copenhagen
Postnummer: 2100
Enhed: Paula Høiby
E-mail: paula.philipson.hoiby@devoteam.com 📧
URL til yderligere oplysninger: http://www.devoteam.dk/ 🌏
URL til dokumenter: http://www.devoteam.dk/ 🌏
URL til deltagelse: http://www.devoteam.dk/ 🌏
E-mail: kfst@kfst.dk 📧

Reference
Yderligere oplysninger
Re I.1) This is a joint public procedure implemented by Bispebjerg and Frederiksberg Hospitals, Bispebjerg Bakke 23 / Nordre Fasanvej 57, 2400 Copenhagen NV, DENMARK / 2000 Frederiksberg, DENMARK.
Re II.3) The duration of the contract on 48 months starts from the acceptance date.
Re III.2) Please note that the applicant can use the stated templates for submitting the information and documentation concerning clause III.2.1, III.2.2 and III.2.3. (Templates can be requested by e-mail to paula.philipson.hoiby@devoteam.com.). An applicant may rely on others’ financial and/or technical capacity, cf. the public procurement directive, articles 47 (2) and 48 (3), notwithstanding the legal character of the connection between the applicant and these other financial participants. In the application for pre-qualification, the applicant shall in this case substantiate that the applicant is entitled to dispose of the necessary resources, e.g. by submitting documentation for the obligations of others in this respect. An applicant may thus e.g. rely on others financial capacity. In such case, the applicant shall submit documentation from the other participants containing approval that the other participants will and shall make the financial resources in question available for the applicant. For submitting this information, the applicant can use template 8. (Templates can be requested by e-mail to paula.philipson.hoiby@devoteam.com.).
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In this case, the applicant shall furthermore submit the same type of information regarding the other participant’s financial capacity as the applicant is submitting regarding the applicant’s own financial capacity.
Re IV 3.4) Each applicant may only submit one application. If the same legal entity is part of several applicants, e.g. if the legal entity submits its own application but at the same time is a part of a consortium which submits an application, the applicant shall ensure that the participation of the same legal entity does not imply the possibility of mutually influencing the content of the tenders of the different bidders.
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Subject to the principle of equality and negotiation prohibition the contracting entity reserves the right to use the Implementation Notice (act no. 712 of 15 June 2011) § 12, provided that any deficiencies regarding formal requirements in the request for pre-qualification submitted by the tenderer are covered by this provision.
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Submission the application for pre-qualification: The application for pre-qualification and tenders shall not be made by e-mail. The application for pre-qualification shall be submitted in 1 signed original in paper form and 2 copies in paper form as well as 1 electronic version on a USB stick or similar media. The application shall be delivered in a closed envelope labelled “Real time locating system for wireless monitoring of temperature and location”.
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I.1) Name, addresses and contact point(s):
Bispebjerg and Frederiksberg Hospitals,
Bispebjerg Bakke 23 / Nordre Fasanvej 57,
2400 Copenhagen NV, DANEMARK / 2000 Frederiksberg, DANEMARK.
Internet address(es): general address of the contracting authority: http://www.bispebjerghospital.dk / https://www.frederiksberghospital.dk.

Supplerende oplysninger
Gennemgå organ
Navn: The Complaints Board for Public Procurement, Danish business Authority
Postadresse: Kampmannsgade 1
Postby: Copenhagen V
Postnummer: 1780
Land: Danmark 🇩🇰
E-mail: klfu@erst.dk 📧
Telefon: +45 35291000 📞
Internetadresse: http://www.klfu.dk 🌏
Fax: +45 33307799 📠
Navn: (There is no arbitration body in Denmark)
Oplysninger om frister for klageprocedurer:
In accordance with act no. 492 of 12.5.2010 on enforcement of the public procurement rules (with later amendments), the following time limits for lodging a complaint in relation to the implementation of a public procedure shall apply. A complaint regarding not being pre-qualified shall be filed with the Complaints Board for Public Procurement within 30 days calculated form the day after the day the contracting entity has notified the involved applicants regarding which of the applicants have been pre-qualified, if the notification includes a short explanation of the relevant reasons for the decision, cf. section 7, subsection 1 of the act. In other situations, a complaint regarding a public procedure shall be filed with the Complaints Board for Public Procurement within 6 months after the contracting entity has published a notice in the Official Journal of the European Union that the contracting entity has concluded a contract. The time limit is calculated from the day after the day the noticed is published, cf. section 7, subsection 2, para 1 of the act. No later than simultaneously with filing the complaint with the Complaints Board for Public Procurement, the complainant shall inform the contracting entity in writing that the complaint is being filed with the Complaints Board for Public Procurement, and if the complaint has been filed during the standstill period, cf. Section 3, subsection 1 of the act.
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Tjeneste, hvorfra der kan indhentes oplysninger om klageproceduren
Navn: The Danish Competition and Consumer Authority, Centre of Public Procurement Rules
Postadresse: Carl Jacobsens Vej 35
Postby: Valby
Postnummer: 2500
Telefon: +45 41715000 📞
Internetadresse: http://www.kfst.dk/ 🌏
Fax: +45 41715100 📠
Kilde: OJS 2012/S 100-166298 (2012-05-23)
Bekendtgørelse om indgåede kontrakter (2012-10-05)
Objekt
Bekendtgørelsens metadata
Dokumenttype: Bekendtgørelse om indgåede kontrakter

Procedure
Bud-type: Finder ikke anvendelse

Ordregivende myndighed
Kontakt
E-mail: fm.enheden@regionh.dk 📧
Telefon: +45 23351121 📞

Reference
Datoer
Afsendelsesdato: 2012-10-05 📅
Offentliggørelsesdato: 2012-10-10 📅
Identifikatorer
Bekendtgørelsesnummer: 2012/S 195-320198
Henviser til bekendtgørelse: 2012/S 100-166298
EUT-S-nummer: 195

Objekt
Sted for udførelsen
Hovedsted eller sted for udførelsen:
Bispebjerg Hospital, 2400 Copenhagen NV, DENMARK. Frederiksberg Hospital, 2000 Frederiksberg, DENMARK.

Procedure
Kriterier for tildeling
Kriterium: 1. Price (40)
2. Overall solution and functionality (30)
3. Maintenance, service levels and license terms (15)
4. Delivery and process (15)

Tildeling af kontrakt
Dato for kontraktindgåelse: 2012-10-03 📅
Navn: GoApplicate A/S
Postadresse: Lyshøjen 6
Postby: Lystrup
Postnummer: 8520
Land: Danmark 🇩🇰
E-mail: info@goapplicate.com 📧
Internetadresse: http://goapplicate.com/ 🌏
Oplysninger om udbud
Antal modtagne bud: 3

Ordregivende myndighed
Kontakt
Enhed: Mads Bo Bojesen

Supplerende oplysninger
Gennemgå organ
Postadresse: Dahlerups Pakhus – Langelinie Allé 17
Postby: Copenhagen
Postnummer: 2100
Internetadresse: http://www.klfu.dk/ 🌏
Oplysninger om frister for klageprocedurer:
In accordance with act no. 492 of 12.5.2010 on enforcement of the public procurement rules (with later amendments), a complaint regarding a public procedure shall be filed with the Complaints Board for Public Procurement within 6 months after the contracting entity has published a notice in the Official Journal of the European Union that the contracting entity has concluded a contract. The time limit is calculated from the day after the day the noticed is published, cf. section 7, subsection 2, para 1 of the act. No later than simultaneously with filing the complaint with the Complaints Board for Public Procurement, the complainant shall inform the contracting entity in writing that the complaint is being filed with the Complaints Board for Public Procurement, and if the complaint has been filed during the standstill period, cf. Section 3, subsection 1 of the act.
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Tjeneste, hvorfra der kan indhentes oplysninger om klageproceduren
Navn: The Danish Competition and Consumer Authority
Kilde: OJS 2012/S 195-320198 (2012-10-05)
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