Framework agreement for design services, electrical and mechanical systems, E&M consultant

Femern A/S

The services to be provided by the E&M consultant under this services contract are:
1. Scrutinising the basis: understanding and refinement of existing safety, operation & maintenance (O&M) and general E&M concepts including review of E&M relevant issues as they will have been described in the conceptual design done by the conceptual design consultant and the German and Danish versions of the project application documents
2. External interfaces (design, functional and physical): identification and description of all “external” interfaces; i.e. interfaces towards other disciplines and stakeholders such as civil / structural works, railway works, Danish hinterland, German hinterland and relevant authoritative institutions
3. Internal interfaces (design, functional and physical): identification and description of all “internal” interfaces; i.e. interfaces between the different disciplines and works within the described scope of works for all E&M systems including SCADA
4. Further design developments: development of more detailed design (basic and/or detailed design as the case may be) of relevant portions of the E&M systems to an extent which enables Femern A/S to gain and constantly maintain control over all interfaces as described above
5. Contract strategies: assist Femern A/S in developing contract strategies and split of the E&M works into convenient and controllable contract packages taking into account civil works packages decided
6. Tender design and owners requirements to E&M: develop tender design and design basis and describe technical design requirements including functional requirements and definitions of “fitness for the intended purpose” of all relevant E&M systems
7. Optional: tender period: conducting tendering, evaluation and assisting in contract signing for all E&M works
8. Optional: review of contractor’s design: review of basic and/or detailed design and design interfaces developed by the successful contractor(s) being responsible for the E&M works
9. Optional: inspection of the works and managing of implementation of E&M interfaces: monitoring, auditing, inspection, testing and commissioning of the E&M works
10. Optional; O&M reporting and following up: monitoring, auditing and inspection of selected operation and maintenance activities and tests after completion in relation to the E&M works
The intended purpose of the E&M systems to be installed on the Femern tunnel project is to ensure that operation and maintenance of such systems can be performed and services for the users can be offered within the framework of the acceptance criteria established for reliability, availability, maintainability and safety (RAMS).

Deadline

Fristen for modtagelse af bud var på 2011-08-09. Indkøbet blev offentliggjort på 2011-06-24.

Leverandører

Følgende leverandører er nævnt i tildelingsbeslutninger eller andre indkøbsdokumenter:

• FEM Consult JV

Hvem?

• Femern A/S

Hvad?

Hvor?

• Hovedstaden › Byen København

Indkøbshistorik

Dato	Dokument
2011-06-24	Udbudsbekendtgørelse
2012-01-25	Bekendtgørelse om indgåede kontrakter
2021-11-12	Bekendtgørelse med henblik på frivillig forudgående gennemsigtighed
2021-12-06	Bekendtgørelse om indgåede kontrakter

Udbudsbekendtgørelse (2011-06-24)
Objekt
Omfanget af udbuddet
Titel: Ingeniørmæssig projektering af mekaniske og elektriske installationer i bygninger
Mængde eller omfang: 25 000 000,00
Den samlede værdi af udbuddet: 6 000 000,00 💰
Bekendtgørelsens metadata
Originalsprog: engelsk 🗣️
Dokumenttype: Udbudsbekendtgørelse
Kontraktens art: Tjenesteydelser
Forordning: Den Europæiske Union, med deltagelse af GPA-lande
Fælles glossar for offentlige kontrakter (CPV)
Kode: Ingeniørmæssig projektering af mekaniske og elektriske installationer i bygninger 📦

Procedure
Procedureform: Begrænset udbud
Bud-type: Indsendelse gældende for alle delaftaler
Kriterier for tildeling
Det økonomisk mest fordelagtige bud

Ordregivende myndighed
Identitet
Land: Danmark 🇩🇰
Type af ordregivende myndighed: Offentligretligt organ
Postadresse: Vester Søgade 10, 2. sal
Postnummer: 1601
Postby: København V
Kontakt
Internetadresse: http://www.femern.com 🌏
E-mail: sly@femern.dk 📧
Telefon: +45 33416300 📞
Fax: +45 33416301 📠

Reference
Datoer
Afsendelsesdato: 2011-06-24 📅
Tilbudsfrist: 2011-08-09 📅
Offentliggørelsesdato: 2011-06-29 📅
Identifikatorer
Bekendtgørelsesnummer: 2011/S 122-202627
EUT-S-nummer: 122
Yderligere oplysninger

The Contracting Authority has prepared the enquiry documents consisting of: — Letter of invitation, — Instructions to tenderers, — Scope of services, — Form of contract. These documents will be submitted with the letter of invitation to the candidates being pre-qualified.

Objekt
Omfanget af udbuddet
Kort beskrivelse:

The services to be provided by the E&M consultant under this services contract are:

1. Scrutinising the basis: understanding and refinement of existing safety, operation & maintenance (O&M) and general E&M concepts including review of E&M relevant issues as they will have been described in the conceptual design done by the conceptual design consultant and the German and Danish versions of the project application documents

2. External interfaces (design, functional and physical): identification and description of all “external” interfaces; i.e. interfaces towards other disciplines and stakeholders such as civil / structural works, railway works, Danish hinterland, German hinterland and relevant authoritative institutions

3. Internal interfaces (design, functional and physical): identification and description of all “internal” interfaces; i.e. interfaces between the different disciplines and works within the described scope of works for all E&M systems including SCADA

4. Further design developments: development of more detailed design (basic and/or detailed design as the case may be) of relevant portions of the E&M systems to an extent which enables Femern A/S to gain and constantly maintain control over all interfaces as described above

5. Contract strategies: assist Femern A/S in developing contract strategies and split of the E&M works into convenient and controllable contract packages taking into account civil works packages decided

6. Tender design and owners requirements to E&M: develop tender design and design basis and describe technical design requirements including functional requirements and definitions of “fitness for the intended purpose” of all relevant E&M systems

7. Optional: tender period: conducting tendering, evaluation and assisting in contract signing for all E&M works

8. Optional: review of contractor’s design: review of basic and/or detailed design and design interfaces developed by the successful contractor(s) being responsible for the E&M works

9. Optional: inspection of the works and managing of implementation of E&M interfaces: monitoring, auditing, inspection, testing and commissioning of the E&M works

10. Optional; O&M reporting and following up: monitoring, auditing and inspection of selected operation and maintenance activities and tests after completion in relation to the E&M works

The intended purpose of the E&M systems to be installed on the Femern tunnel project is to ensure that operation and maintenance of such systems can be performed and services for the users can be offered within the framework of the acceptance criteria established for reliability, availability, maintainability and safety (RAMS).

Der accepteres varianter ✅
Beskrivelse af mulighederne:

1) Tender period

2) Review of contractor's design

3) Inspection of the works and managing of implementation of E&M interfaces

4) O&M reporting and follow up

Foreløbig tidsplan for udnyttelse af optioner: 96 måneder
Varighed: 36 måneder
Navn på EU-finansieret projekt eller program: The Fehmarnbelt Fixed Link.
Sted for udførelsen
Hovedsted eller sted for udførelsen: Copenhagen.

Juridiske, økonomiske, finansielle og tekniske oplysninger
Betingelser for deltagelse
Egnethed til at udøve det erhverv:

The candidate shall provide the following information:

a) Name and address of the Candidate;

b) Candidate's contact person;

c) Brief description of the candidate's organisation. The candidate (and each member of a joint venture or a partnership, if applicable) shall provide certificate(s) from competent authorities/trade registers for the purpose of showing the following:

1) that he is not subject to proceedings for bankrupcy, winding-up or arrangements with creditors;

2) that he has not been convicted of any offence concerning his professional conduct;

3) that he has fulfilled obligations related to taxes and security contributions.

Økonomisk og finansiel stilling:

The candidate (and each member of a joint venture or a partnership, if applicable) shall provide the following information:

a) Annual reports or at least balance sheets for the previous 2 financial years;

b) Statement of overall turnover and turnover in respect of the services to which the contract relates for the previous 3 financial years.

Teknisk og faglig kompetence:

The candidate (and each member of a joint venture or a partnership, if applicable) shall provide the following information:

a) A list of the principal assignments in respect of the services to which the contract relates. For each assignment the following information shall be included: the value, dates and client, public or private, the kind of services provided;

b) General information about the candidate's organisation including numbers of employees for the last 3 years in this organisation (CVs documenting experience and skills of dedicated personnel shall not be included in the request to participate);

c) General description of the management system including quality management system and risk management system used by the candidate and his measures for ensuring quality;

d) A statement of the candidate's average annual manpower and the number of managerial staff for the last 3 years;

e) A statement of the tools, technical equipment and systems available to the candidate for fulfulling the contract.

Kontraktens udførelse
Den juridiske form, som den sammenslutning af økonomiske aktører, der skal have kontrakten, skal have:

All members of a joint venture shall be jointly and severally liable to the Contracting Authority and may be required to submit parent company quarantees.

Procedure
Rammeaftalens varighed i år: 3
Påtænkt antal ansøgere: 5
Objektive kriterier for udvælgelse:

Request to participate will be evaluated with the use of the following criteria:

a) Experience of similar type of services and assignments (weighting factor: 5);

b) Relevant experience and skills of organisation in general and management systems in general (weighting factor: 3);

c) Availabilty/standard of software, tools and equipment (weighting factor: 2).

Dato for afsendelse af opfordringer: 2011-09-07 📅
Sprog
Sprog: engelsk 🗣️

Ordregivende myndighed
Identitet
Navn på ordregivende myndighed: Femern A/S
Kontakt
Enhed: Mr. Steen Lykke
Internetadresse: www.femern.com 🌏

Reference
Yderligere oplysninger

The Contracting Authority has prepared the enquiry documents consisting of:

— Letter of invitation,

— Instructions to tenderers,

— Scope of services,

— Form of contract.

These documents will be submitted with the letter of invitation to the candidates being pre-qualified.

Supplerende oplysninger
Gennemgå organ
Navn: Klagenævnet for Udbud, Erhvervs- og Selskabsstyrelsen
Postadresse: Kampmannsgade 1
Postby: Copenhagen V
Postnummer: 1780
Land: Danmark 🇩🇰
E-mail: klfu@eogs.dk 📧
Telefon: +45 33307700 📞
Internetadresse: http://www.klfu.dk 🌏
Fax: +45 33307600 📠
Oplysninger om frister for klageprocedurer:

The deadlines for submission to the Complaints Board for public procurement are for framework agreements according to the Danish 'Lov om Håndhævelse af udbudsreglerne m.v.' no. 492 of 12.5.2010 given as:

a) Complaints over not being prequalified must be submitted to the body responsible for appeal procedures within 30 calender days calculated from the day after the day, where the Contracting Authority notified the candidates applying for prequalification.

b) Complaints over the tender procedure not covered by a) must be submitted within 12 months after the day after the day, when the Contracting Authority notified the tenderers about the tender evaluation result.

When a complaint is submitted for the body responsible for appeal procedures the claimant shall simoultaneously notify the Contracting Authority of the circumstances giving rise to the alleged infringements and that a complaint has been submitted. Furthermore the claimant must announce if he wants the claim to have delaying effect.

Tjeneste, hvorfra der kan indhentes oplysninger om klageproceduren
Navn: Konkurrence- og Forbrugerstyrelsen
Postadresse: Nyropsgade 30
E-mail: kfst@kfst.dk 📧
Telefon: +45 72268000 📞
Internetadresse: http://www.kfst.dk 🌏
Fax: +45 33326144 📠
Kilde: OJS 2011/S 122-202627 (2011-06-24)

Bekendtgørelse om indgåede kontrakter (2012-01-25)
Objekt
Omfanget af udbuddet
Den samlede værdi af udbuddet: 4 260 000,00 💰
Bekendtgørelsens metadata
Dokumenttype: Bekendtgørelse om indgåede kontrakter

Procedure
Bud-type: Finder ikke anvendelse

Ordregivende myndighed
Kontakt
E-mail: ptr@femern.dk 📧

Reference
Datoer
Afsendelsesdato: 2012-01-25 📅
Offentliggørelsesdato: 2012-01-27 📅
Identifikatorer
Bekendtgørelsesnummer: 2012/S 18-028333
Henviser til bekendtgørelse: 2011/S 122-202627
EUT-S-nummer: 18

Procedure
Kriterier for tildeling
Kriterium: 1. Method statements and management systems (40)
2. Personnel (30)
3. Unit rates (30)

Tildeling af kontrakt
Dato for kontraktindgåelse: 2012-01-12 📅
Navn: FEM Consult JV
Postadresse: Lyskær 3
Postby: Herlev
Postnummer: 2730
Land: Danmark 🇩🇰
E-mail: mail@afhh.dk 📧
Internetadresse: www.afhh.dk 🌏
Oplysninger om udbud
Antal modtagne bud: 3

Ordregivende myndighed
Kontakt
Enhed: Mr. Peter Tracy
E-mail: kfst@kfst.dk 📧

Supplerende oplysninger
Gennemgå organ
Postby: København V
Telefon: +45 35291001 📞
Internetadresse: www.klfu.dk 🌏
Fax: +45 33307799 📠
Oplysninger om frister for klageprocedurer:

The deadlines for submission to the Complaints Board for Public Procurement are for framework agreements according to the Danish 'Lov om Håndhævelse af udbudsreglerne m.v.' no. 492 of 12.5.2010 given as:

a) Complaints over not being prequalified must be submitted to the Body responsible for appeal procedures within

30 calender days calculated from the day after the day, where the Contracting Authority notified the Candidates applying for prequalification.

b) Complaints over the tender procedure not covered by a) must be submitted within 12 months after the day after the day, when the Contracting Authority notified the Tenderers about the Tender Evaluation Result.

When a complaint is submitted for the Body responsible for appeal procedures the Claimant shall simoultaneously notify the Contracting Authority of the circumstances giving rise to the alleged infringements and that a complaint has been submitted. Furthermore the claimant must announce if he wants the claim to have delaying effect.

Tjeneste, hvorfra der kan indhentes oplysninger om klageproceduren
Postadresse: Carl Jacobsensvej 35
Postby: Valby
Postnummer: 2500
Telefon: +45 41715000 📞
Internetadresse: www.kfst.dk 🌏
Kilde: OJS 2012/S 018-028333 (2012-01-25)

Bekendtgørelse med henblik på frivillig forudgående gennemsigtighed (2021-11-12)
Objekt
Omfanget af udbuddet
Kort beskrivelse:

On 29 June 2011 the contract notice (no 2011/S 122-202627) concerning the framework agreement for design services, electrical and mechanical systems, E&M consultant, was published in TED. The framework agreement was awarded to the economic operator named FEM Consult JV, and the contract award notice (no 2012/S 18-028333) was published on 27 January 2012. This notice concerns Femern A/S' intention to prolong the existing framework agreement between Femern A/S and FEM Consult JV for a period of 4 years and 4 months, equal to the period of suspension of the framework agreement due to delay in the approval process in Germany, cf. section IV.1.1) for further information.

Den samlede værdi af udbuddet: 25 000 000 EUR 💰
Bekendtgørelsens metadata
Dokumenttype: Bekendtgørelse med henblik på frivillig forudgående gennemsigtighed
Fælles glossar for offentlige kontrakter (CPV)
Yderligere CPV-kode: Maskintekniske og elektrotekniske tjenester 📦
Sted for udførelsen
NUTS-region: Byen København 🏙️

Procedure
Procedureform: V: Tildeling af kontrakt uden forudgående offentliggørelse
Kriterier for tildeling
Uspecificeret

Ordregivende myndighed
Identitet
Postadresse: Vester Søgade 10
Postnummer: 1601 Copenhagen V
Postby: Copenhagen
Kontakt
E-mail: ajo@femern.dk 📧

Reference
Datoer
Afsendelsesdato: 2021-11-12 📅
Offentliggørelsesdato: 2021-11-17 📅
Identifikatorer
Bekendtgørelsesnummer: 2021/S 223-587901
Henviser til bekendtgørelse: 2012/S 018-028333
EUT-S-nummer: 223
Yderligere oplysninger

The value stated in section II.1.7) and V.2.4) is the total contract value including all options as estimated in the initial contract notice 2012/S 018-028333. The contemplated prolongation of the framework agreement merely equals the suspension period, cf. section IV.1.1, hence the total value of the contract is not expected to be affected by the prolongation.

Objekt
Omfanget af udbuddet
Beskrivelse af mulighederne:

The existing framework agreement contains the following options:

provisional timetable for recourse to these options: in months: 96 (from the award of the contract)

Navn på EU-finansieret projekt eller program: The Fehmarnbelt Fixed Link - TEN-T programme 2007-EU-20050-P
Sted for udførelsen
Hovedsted eller sted for udførelsen: Copenhagen

Tildeling af kontrakt
Postadresse: Lyskær 3F, 4.
Land: Københavns omegn 🏙️
Den samlede værdi af udbuddet: 25 000 000 EUR 💰

Ordregivende myndighed
Identitet
Nationalt registreringsnummer: 28986564
Kontakt
Enhed: Anne Bøgh Johansen

Supplerende oplysninger
Gennemgå organ
Navn: Klagenævnet for Udbud (The Danish Complaints Board for Public Procurement)
Postadresse: Nævnenes Hus, Toldboden 2
Postby: Viborg
Postnummer: 8800
Telefon: +45 72405600 📞
E-mail: klfu@naevneneshus.dk 📧
Internetadresse: https://naevneneshus.dk/start-din-klage/klagenaevnet-for-udbud/ 🌏
Oplysninger om frister for klageprocedurer:

According to the Danish Act on the Complaints Board for Public Procurement, etc. (lov om Klagenævnet for Udbud m.v.) (the Act is available (in Danish) at www.retsinformation.dk), complaints can be lodged with Klagenævnet for Udbud (The Danish Complaints Board for Public Procurement).

Complaints must be submitted to The Danish Complaints Board for Public Procurement before the expiry of 30 calendar days, see section 7(3) of the Act, from the day after the contracting entity has published a notice in the Official Journal of the European Union that the contracting entity has entered into a contract if the notice includes an explanation of the grounds for the decision.

Not later than at the time of lodging a complaint with The Danish Complaints Board for Public Procurement, the complainant must notify the contracting entity in writing that a complaint has been lodged with The Danish Complaints Board for Public Procurement and whether the appeal was lodged during the standstill period (i.e.10 calendar days starting on the day after this notice has been published in TED).

The e-mail address of The Danish Complaints Board for Public Procurement is set out in section VI.4.1).

The Danish Complaints Board for Public Procurement’s complaints procedure is available at https://naevneneshus.dk/start-din-klage/klagenaevnet-for-udbud/vejledning/

Tjeneste, hvorfra der kan indhentes oplysninger om klageproceduren
Navn: Konkurrence- og Forbrugerstyrelsen (The Danish Competition and Consumer Authority)
Land: Danmark 🇩🇰
Kilde: OJS 2021/S 223-587901 (2021-11-12)

Bekendtgørelse om indgåede kontrakter (2021-12-06)
Objekt
Omfanget af udbuddet
Kort beskrivelse:

On 29 June 2011 the contract notice (no 2011/S 122-202627) concerning the framework agreement for design services, electrical and mechanical systems, E&M consultant, was published in TED. The framework agreement was awarded to the economic operator named FEM Consult JV, and the contract award notice (no 2012/S 18-028333) was published on 27 January 2012. By notice (no 2021/S 223-587901) Femern A/S announced Femern A/S' intention to prolong the existing framework agreement between Femern A/S and FEM Consult JV for a period of 4 years and 4 months, equal to the period of suspension of the framework agreement due to delay in the approval process in Germany. After this (and the expiry of stand still) the framework agreement has been prolonged for a period of 4 years and 4 months.

Den samlede værdi af udbuddet: 25 000 000 EUR 💰
Bekendtgørelsens metadata
Dokumenttype: Bekendtgørelse om indgåede kontrakter

Ordregivende myndighed
Identitet
Postnummer: Copenhagen V

Reference
Datoer
Afsendelsesdato: 2021-12-06 📅
Offentliggørelsesdato: 2021-12-10 📅
Identifikatorer
Bekendtgørelsesnummer: 2021/S 240-632293
Henviser til bekendtgørelse: 2021/S 223-587901
EUT-S-nummer: 240
Yderligere oplysninger

In regards of section II.2.5) it is noted that the award criteria are as stated in the tender documents. This notice is sent in continuation of the prolongation of the existing framework agreement. Therefore, there has not been a new invitation to participate or a tender deadline, no new tender documents and therefore also not any evaluation of tenders. The value stated in section II.1.7) and V.2.4) is the total contract value including all options as estimated in the initial contract notice 2012/S 018-028333. The prolongation of the framework agreement merely equals the suspension period, cf. section IV.1.1, hence the total value of the contract is not expected to be affected by the prolongation.

Objekt
Omfanget af udbuddet
Kort beskrivelse:

On 29 June 2011 the contract notice (no 2011/S 122-202627) concerning the framework agreement for design services, electrical and mechanical systems, E&M consultant, was published in TED. The framework agreement was awarded to the economic operator named FEM Consult JV, and the contract award notice (no 2012/S 18-028333) was published on 27 January 2012. By notice (2021/S 223-587901) Femern A/S announced Femern A/S' intention to prolong the existing framework agreement between Femern A/S and FEM Consult JV for a period of 4 years and 4 months, equal to the period of suspension of the framework agreement due to delay in the approval process in Germany. After this (and the expiry of stand still) the framework agreement has been prolonged for a period of 4 years and 4 months.

Beskrivelse af mulighederne:

provisional timetable for recourse to these options: in months: 96 (from award of the contract)

Procedure
Kriterier for tildeling
Kvalitetskriterium (navn): Method statements and management systems
Kvalitetskriterium (vægtning): 40
Kvalitetskriterium (navn): Personnel
Kvalitetskriterium (vægtning): 30
Pris (justeringskoefficient): 30

Tildeling af kontrakt
Dato for kontraktindgåelse: 2021-12-02 📅
Oplysninger om udbud
Antal modtagne bud: 1

Reference
Yderligere oplysninger

The value stated in section II.1.7) and V.2.4) is the total contract value including all options as estimated in the initial contract notice 2012/S 018-028333. The prolongation of the framework agreement merely equals the suspension period, cf. section IV.1.1, hence the total value of the contract is not expected to be affected by the prolongation.

Supplerende oplysninger
Gennemgå organ
Oplysninger om frister for klageprocedurer:

Tjeneste, hvorfra der kan indhentes oplysninger om klageproceduren
Postadresse: Carl Jacobsens Vej 35
Kilde: OJS 2021/S 240-632293 (2021-12-06)

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